I recently outlined our process for doing events in kids ministry while talking with one of our interns. So I thought I would share it with you all. This is what it looks like for me.
Event Planning for kidmin.
1. What result am I looking for? What is the win? How will I know if this event is a success?
2. Answer all the basic questions.
- Who? – Who is the event for?
- What – What will take place? What will it cost?
- Where – Where will the event take place?
- How – How can parents engage?
- When – Date and time.
3. Practical preparation –
- Communicate with parents, take home fliers, word of mouth, and FB
- Communicate with staff. Make sure you have no conflict with rooms, staff or dates
- Communicate with the church as a whole through church announcements, FB and website.
- Think through the amount of volunteer positions you will need filled.
- Recruit the appropriate number of volunteers.
- Determine budget.
- Make a list of todo’s before/during/after
- Prioritize todo list and set due dates.
4. During the event do the things only I can do and make sure the other things are delegated.
5. After the event Evaluate and Celebrate.
6. Tweak for next time.
5 comments On Planning an event: Steps I take
Another Great Post Sam! We have recently decided to focuses on around quarterly Friday night parties. So that our kids will have a way of connecting their friends to the church….and this post is defiantly is a "God Send"!
Thanks for the post, Sam!
A good reminder… seeing it in writing makes me want to do #4 a lot better.
Sending this on to my team so they can keep me accountable!
Great post. Here are some tips I put together for planning an event for your women's ministry http://thegrablegroup.com/resources/event-plannin…
Good, solid points. And on the issue of making sure there are no conflicts with the church or staff, I’d also suggest cross-checking the public school calendar and local city events calendar for big events that may affect participation for your event.
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