I recently outlined our process for doing events in kids ministry while talking with one of our interns. So I thought I would share it with you all. This is what it looks like for me.
Event Planning for kidmin.
1. What result am I looking for? What is the win? How will I know if this event is a success?
2. Answer all the basic questions.
- Who? – Who is the event for?
- What – What will take place? What will it cost?
- Where – Where will the event take place?
- How – How can parents engage?
- When – Date and time.
3. Practical preparation –
- Communicate with parents, take home fliers, word of mouth, and FB
- Communicate with staff. Make sure you have no conflict with rooms, staff or dates
- Communicate with the church as a whole through church announcements, FB and website.
- Think through the amount of volunteer positions you will need filled.
- Recruit the appropriate number of volunteers.
- Determine budget.
- Make a list of todo’s before/during/after
- Prioritize todo list and set due dates.
4. During the event do the things only I can do and make sure the other things are delegated.
5. After the event Evaluate and Celebrate.
6. Tweak for next time.
Another Great Post Sam! We have recently decided to focuses on around quarterly Friday night parties. So that our kids will have a way of connecting their friends to the church….and this post is defiantly is a "God Send"!
Thanks for the post, Sam!
A good reminder… seeing it in writing makes me want to do #4 a lot better.
Sending this on to my team so they can keep me accountable!
Great post. Here are some tips I put together for planning an event for your women's ministry http://thegrablegroup.com/resources/event-plannin…
Good, solid points. And on the issue of making sure there are no conflicts with the church or staff, I’d also suggest cross-checking the public school calendar and local city events calendar for big events that may affect participation for your event.
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